Director of Facilities

The Director of Facilities is a leader who can innovate, motivate, develop systems and create a vision for how Capital City’s facilities can support its program. The Director of Facilities is responsible for overseeing the upkeep and improvement of our 170,000 square foot building and surrounding grounds. This position establishes safety protocols and ensures they are met, evaluates and provides input on technology integration, establishes routine preventative maintenance schedules and manages facilities and janitorial requests within the schoolwide online platform. The Director of Facilities is a lead in planning for, contracting and managing capital improvement projects that enhance our space and support Capital City’s mission, vision and strategic plan.

The Director of Facilities reports to the Chief Operating Officer (COO) and coordinates closely with the Director of School Operations. The Director of Facilities supervises the Head of Security and Security team, the Maintenance team, the Custodial team and oversees contracted facilities-related building services.

The position is considered essential personnel for emergency situations, including inclement weather and must be available to work mornings, evenings and weekends and respond to on-call issues as needed.

This is a 12-month position which is exempt and therefore not eligible for overtime pay under the provisions of the Fair Labor Standards Act.

The Director of Facilities has responsibilities in the following key areas:

Facility Management

Manage in-house and contracted facilities, custodial and security staff
On-call for any incidents or emergencies
Ensure building inspections are conducted on schedule and licenses are maintained including: elevator, HVAC, security, trash removal, certificate of occupancy, elevator license, fire inspection, sprinklers, alarm system, health inspection, etc.
Maintain facility and system operational manuals and a regular building maintenance plan
Manage custodial supplies and contract in accordance with LEED
Improve preventative maintenance plan and strengthen corrective maintenance processes
Oversee general building and grounds appearance and repairs (interior and exterior)
Help promote community stewardship of building and grounds
Manage end-of-year classroom check-out and maintenance process.
Work with contractors, maintenance and custodial team, School Leadership Team, and Director of School Operations to coordinate and manage summer repair and cleaning projects.
Work with the Director of School Operations, the Food Service team and the school community to reduce school food waste by establishing and promoting recycling and composting practices.
Create and maintain an inventory of facilities supplies and attic stock
Work closely with the School Garden Coordinator to maintain trees, garden grounds and general landscaping on school grounds.

Capital Improvements

Work with the COO to develop and execute capital improvement projects
Manage building improvement projects and/or construction projects as directed by the COO

Custodial Responsibilities

Oversee the custodial contracted services for daily cleaning and maintenance as well as regular deep cleaning of the building and larger maintenance projects during school breaks and over the summer
Supervise the on-staff custodial team members in their daily cleaning and maintenance of the building and assigning tasks.
Manage building supplies budget and ordering.

Vendor Management & Relationships

Manage procurement process for contracted building services annually and in compliance with DC Public Charter School Board (DC PCSB) requirements
Initiate work orders, estimate budgets for labor and materials, and determine scheduled dates for repairs or preventative maintenance; coordinate service requests as needed.
Oversee and manage relationships with contracted general contractor, HVAC maintenance and building janitorial services
Direct vendors as necessary to manage repair and maintenance of building mechanical systems.
Maintain daily contact with vendors and contractors to schedule miscellaneous repairs and maintenance.
Review and approve invoices for completed work

Safety and Risk Management

Supervise the Capital City security team, ensuring schedule and coverage meet the needs of the school
Maintain a relationship with School Resource Officers, the local Police Departments and other key partnerships
Work with Head of School and COO to develop and communicate compliant emergency plans for the LEA
Maintain up-to-date information in the Emergency & Safety Alliance Portal (CoreDC) including
Emergency Response Plans
Annual (minimum) trainings for emergency response teams
Annual beginning-of-year trainings for all staff and mid-year trainings for new hires on emergency response protocols
Create and maintain up-to-date building plans with emergency routes
Work with IT to manage the building security system including a visitor management system, internal and external cameras and door access and alarms
Ensure safe processes for arrival and dismissal, working with DDOT crossing guards, Safe Passage workers and Capital CIty Security and Facilities teams.
Coordinate communication of arrival and dismissal policies to community members including neighbors, families and staff
Act as Incident Commander and lead required fire, lockdown and shelter in place drills
Schedule fire and other safety drills in compliance with requirements
Ensure drills are recorded and reported to the DC PCSB and in the Emergency & Safety Alliance Portal
Maintain evacuation documentation and forms
Ensure building security and recommend and communicate procedures for security and safety

Other Duties as Assigned

Ideal candidates demonstrate:

Excellent Communication Skills: Engages, listens to and communicates clearly and effectively with diverse stakeholders in both oral and written forms, strong writing skills and attention to detail in drafting project plans, department and school-wide protocol and systems
Initiative: Demonstrates persistence when faced with unexpected or ongoing challenges, does what is needed to produce high quality work while meeting tight deadlines, self-motivated in owning, managing and advancing projects and responsibilities.
Project Management Capabilities: Proactive, well organized and able to prioritize multiple high-stakes initiatives and tasks, excellent planning and time management skills, responsive to stakeholder requests and feedback, dedicated to providing quality customer service
Adaptability: Able to address emergency situations when needed while simultaneously planning ahead and completing routine tasks, able to shift priorities and meet dynamic needs.
Teamwork & Management: Increases team effectiveness and collaboration with surrounding teams, effectively manages direct reports, laterally and upwards, committed to an equity-focused approach and respectful towards and devoted to learning from others.

Requirements:

High school diploma or GED equivalent required
Up to 2 years of formal post-high school specialized trade, technical school or college; bachelor's degree preferred
Five years of relevant experience
Availability as needed before/after normal business hours to manage facilities issues
Strong understanding of building systems (HVAC, electrical, plumbing, access control, intrusion detection, fire alarm, etc.)
Experience with vendor management and oversight
Familiarity with finance and accounting principles preferred

This position is ineligible for recurrent telework. Job duties are expected to take place in-person at Capital City.

In addition to the above requirements, staff members must meet the requirements of all hires at Capital City including a criminal background check.

About Our School

Capital City was founded in 2000 and currently serves a diverse population of nearly 1,000 students across PK-12th grade. We have been recognized as a model for social, emotional and academic development. Our program emphasizes a commitment to diversity and equity, a strong inclusion model and the integration of arts into the curriculum. We are a credentialed EL Education Mentor School (https://eleducation.org/) in the national network of over 150 schools. Through this model, teachers craft long-term learning expeditions that connect learning to the real-world and incorporate projects, research, fieldwork, and service to support students in meeting rigorous standards. Learn more at www.ccpcs.org.

Capital City is an equal-opportunity employer. We do not discriminate on the basis of race, color, national origin, marital status, religion, sex, age, sexual orientation, disability, or any other protected status. All employment decisions will be made solely on the basis of the individual's qualifications as related to the requirements of the position being filled.