Family Engagement and Data Manager

ABOUT PERRY STREET PREP
Perry Street Prep is located in NE Washington, DC. Perry Street is committed to delivering a high-quality, inclusive education to all students in the District of Columbia. Our mission is to empower students to achieve academic excellence, personal growth, and social responsibility. We envision our school as a supportive community that provides students and their families with the resources and opportunities they need to thrive. Perry Street Prep aims to foster strong family-school partnerships, engage our diverse communities meaningfully, and build a supportive environment that extends beyond the classroom.

POSITION SUMMARY
Perry Street Prep seeks an enthusiastic, driven champion of the school who is detail-oriented and highly organized, eager to work with students, families, and our broader community to be our next Family Engagement and Data Manager. In this role, the candidate will spearhead our work in collecting, analyzing, and managing data related to student records, academic performance, enrollment management, attendance, and other essential metrics. The Family Engagement and Data Manager will develop and implement effective family engagement strategies, driving student enrollment, and maintaining accurate student records. The Family Engagement and Data Manager will update our website, lead efforts to create and update marketing materials, oversee the student enrollment process, build relationships with community organizations, and become a connector for our community. The ideal candidate is detail oriented, creative, a problem solver, and eager to engage with others through various modes of communication. This role is essential for ensuring accurate reporting, supporting data-driven decision-making, and helping improve the educational experience for students and staff alike.

This position aligns with Perry Street Prep’s goals of creating a welcoming environment for families and students, creating a data-driven operation, and ensuring effective communication with all stakeholders.

The Family Engagement and Data Manager reports to the Chief Operations Officer. Daily work hours are 7:45 am to 3:45 pm. This position will require flexibility to work outside of standard business hours, including evenings, weekends, and holidays, based on business needs or project deadlines. The job requires 80-100% on-site work.

Key Responsibilities

Family Engagement
Develop and implement family engagement strategies that foster meaningful partnerships with families and result in meeting enrollment targets
Organize and coordinate family events, workshops, and information sessions to build strong school-family relationships
Serve as the primary point of contact for families, addressing inquiries and providing guidance on school policies and resources
Establish and maintain regular communication channels with families to keep them informed about school activities, important updates, and available resources
Manage outreach initiatives to increase student enrollment, strengthen community partnerships, and offer families new opportunities for involvement in the PSP Community
Conduct home visits as needed to support family involvement and address barriers to engagement
Recruitment and Enrollment
Partner with school leaders to create and implement a marketing plan that increases student enrollment and enhances the school’s visibility
Develop outreach materials, manage social media updates, and organize open house events to attract prospective students and families
Represent Perry Street Prep at community events, promoting the school’s mission and family-centered approach to prospective families
Manage and cultivate external school-based partnerships (e.g., community groups)
Data Management
Maintain and manage accurate student records, including enrollment (e.g. withdrawal/ transfer) attendance, discipline, grades report cards, assessments, and demographic data, in the school’s data systems
Collaborate with school administrators, teachers, and other school personnel to provide accurate data for internal reports, state/federal reporting, and other external stakeholders
Develop and generate reports to assist in strategic decision-making and provide insights into student performance, retention, and engagement
Analyze and interpret data to support school improvement plans, track student progress, and identify trends
Manage the production of data dashboards including data related to attendance, discipline, assessments, enrollment, and accountability to drive decision-making and instructional practices
Maintain, generate, and distribute student demographic, scheduling, attendance, discipline, and grading information
Create and maintain student records, which includes the updating and maintenance of both hard copy and online student records through electronic student information systems
Ensure dissemination of records to families, schools, oversight bodies or government agencies are accurate and compliant with deadlines
Attend key meetings at PCSB, OSSE, and other organizations as necessary and related to data sharing/reporting and school accountability
Lead the school’s assessment process including overseeing all state and school-based testing, compliance, and reporting with school staff and students
Lead and manage the student enrollment process, from initial inquiry through application, acceptance, and onboarding including overseeing the DC residency verification for new and returning students, ensuring compliance with local regulations
Provide training to staff on data entry, reporting tools, and best practices for data integrity
Manage data entry processes, perform routine audits to ensure accuracy, and address any discrepancies promptly
Provide support and accountability to ensure the achievement of organizational goals
Ensure compliance with privacy laws and policies (e.g., FERPA) in handling sensitive student information
Other Duties
Maintain and update the school website to ensure it reflects Perry Street Prep’s values, programs, and key information for families and prospective students
Collaborate with school leadership to design engaging web content that supports family engagement, enrollment, and community outreach
Regularly review and refresh website content to ensure accuracy and relevance for families, including updates to enrollment procedures, family resources, and event announcements
Other duties as assigned
QUALIFICATIONS
Bachelor’s degree in Education, Business Administration, Data Analytics, or a related field
Minimum of 2 years of experience in school enrollment, admissions, or student information systems management, preferably in a charter or public school setting
Familiarity with state reporting requirements and accountability measures or evidence of prior work in a highly regulated environment, preferred
Proficiency in data management systems (e.g., PowerSchool) and Excel or other data analysis tools
Skills Sought
Strong analytical skills and attention to detail, with the ability to identify trends and insights from data
Excellent organizational and time management skills, with the ability to handle multiple tasks and deadlines
Excellent written and oral communication and interpersonal skills, with the ability to engage diverse families and community members with a culturally responsive approach
Ability to work collaboratively with school staff, students, and families
Creative approach to problem solving with a “can-do” mindset focused on meeting and exceeding goals
Physical Abilities
These physical characteristics are representative of those that must be met by an employee to successfully perform the essential functions of this job safely. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Hearing and speaking to exchange information in person and on the telephone
Seeing to read, prepare and proofread documents
Sitting or standing for extended periods of time
Dexterity of hands and fingers to operate a computer keyboard and other office equipment
Kneeling, bending at the waist and reaching overhead, above the shoulders and horizontally to retrieve and store books, materials, files and supplies
Pushing and/or pulling objects, lifting light to medium weight objects

COMPENSATION AND BENEFITS
Perry Street Prep offers a competitive salary commensurate with experience and a comprehensive benefits package. The salary range for the Family Engagement and Data Manager role is $65,000-$90,000.

WORKING AT PERRY STREET PREPARATORY SCHOOL
Perry Street Prep is dedicated to providing high-quality, supportive education to our diverse community. This role offers the opportunity to make a significant impact on our school's growth and sustainability. If you are passionate about education, data accuracy, and community engagement, we welcome you to apply.

Perry Street Prep is an Equal Opportunity Employer. The School’s EEO policy prohibits discrimination in employment based on race, color, religion, national origin, disability, sex, age, sexual orientation, marital status, or any other basis prohibited by applicable law. Perry Street Prep prohibits discrimination against individuals with disabilities and will reasonably accommodate applicants with a disability, upon request, and will also ensure reasonable accommodation for employees with a disability. Under this policy, equal employment opportunity is required in recruitment, hiring, training and development, promotion, termination, compensation, benefits, and all other terms, conditions, and privileges of employment as required by applicable law.